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  • New I-9 Form Required Starting January 21, 2017 More
  • State of FL Offering Free Classes on Work Comp More
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  • New Versions of Two Federal Employment Posters Required More
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FUBA: Florida United Business Association Join Now or Renew Your Membership

New I-9 Form Required Starting January 21, 2017

Employers must complete an I-9 Form for each new employee hired.­ This form is used to verify that the employee is authorized to work in the United States.

The United States government has released a new version of the I-9 form that must be used for all new hires after January 21, 2017.­ The new I-9 Form is dated 11/14/2016 N.­ Employers may continue using the old version of the I-9 Form dated 3/8/13 N until January 21, 2017.

Employees complete Section 1 of the form at the time of hire, but no earlier than when they have accepted the job offer.­ The employer must then review the employee’s documentation and complete Section 1 of the form within 3 business days of the hire.

The new version of the I-9 Form can be sent electronically to new hires and can be completed up to a certain point on a computer. The new form also contains instructions and drop-down boxes intended to help employees and employers complete it properly.­

Please note that although the I-9 Form is available in Spanish, only employers in Puerto Rico may complete the Spanish version of the form.­ All other employers can use the Spanish version as a translation guide for Spanish-speaking employees, but they must complete and retain the English version.

Employers should retain each employee’s I-9 form at their place of business – you are not required to send the I-9 to any governmental agency. ­Keep the completed forms for three years after the employee’s date of hire or for one year after the employment ends, whichever is later. An employer’s I-9 Forms can be inspected by the United States government.­

>>Click here to download the new I-9 Form.<<

>>Click here to download instructions on using the new I-9 Form.<<

>>Click here to download the Spanish version of the new I-9 Form.<<

>>Click here to download instructions in Spanish on using the new I-9 Form.<<

Published: 01/06/2017

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Mar 23, 2017

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